- If you are writing to a named person (e.g. Mr. Smith), you should finish the letter with 'Yours sincerely.'
- If you do not have the name of the person you are writing to, start the letter with 'Dear Sir / Madam' and end with 'Yours faithfully.'
- Always get the spelling and grammar checked
- Print your name underneath your signature.
This is the letter you should send out with your CV. Keep it short and simple. Remember that most of the important information is already in your CV.
Requesting information letter
If a job advert asks you to write for more information or an application form, remember to:
- Mention the title of the job you're writing about
- Include the reference number on the advert, if there is one, and where and when you saw the job advertised
- Check the advert to see who you should write to for more information. Make sure you include this person's name at the beginning of your letter and on the envelope
You can try writing to companies that you would like to work for even if they are not advertising vacancies. If you do:
- Try to get the name of the relevant person to contact so that you can send out a personally addressed letter. You can telephone the company to find this out, otherwise address the letter to the Human Resources Manager
- Keep the letter clear and simple
- Include details of the type of job you're interested in
- Remember to send a copy of your CV with the letter
- Enclose a stamped self-addressed envelope